What is Minimum Nights by Booking Window?

Minimum Nights by Booking Window lets you set different minimum-stay requirements depending on how far in advance a guest books.

For example:

• 60+ days before arrival: minimum 3 nights
• 7–59 days before arrival: regular minimum of 2 nights
• Less than 7 days before arrival: minimum 1 night

This can help prevent guests from booking only 1 night far in advance, while still allowing shorter last-minute stays to fill open dates.

This setting is off by default and is configured per pricing tier.

How it works

Each rule has two parts:

1. How far in advance the guest is booking
2. The minimum number of nights they must stay

RoverPass checks the rules from top to bottom. The first rule that matches is the one that applies.

Booking window

The booking window is the number of days between the booking date and the check-in date.

• Booking 90 days before arrival = 90 days out
• Booking 7 days before arrival = 7 days out
• Booking on the day of arrival = 0 days out

Rules can either be:

• [X] or more days before arrival
• Fewer than [X] days before arrival

The minimum from the matching rule replaces the normal minimum for that booking.

If no rule matches, RoverPass uses the normal minimum from the pricing tier.

What about holidays?

If the stay overlaps a Holiday Pricing period, the booking-window rules are ignored. The Holiday Pricing minimum applies instead.

Example

Let's say your regular minimum is 2 nights, and you create these rules:

Booking time	Minimum stay
60+ days before arrival	3 nights
7–59 days before arrival	2 nights (regular minimum)
Fewer than 7 days before arrival	1 night

​

In other words:

• Guest books 90 days ahead → 3-night minimum
• Guest books 30 days ahead → 2-night minimum
• Guest books 3 days ahead → 1-night minimum
• Guest books on arrival day → 1-night minimum
• Stay overlaps a holiday → Holiday Pricing minimum applies
  

Limits

• Up to 6 rules per pricing tier.
• A rule can require up to 90 nights. It also can't go over the maximum stay set for your park or site plan.
  

How to set it up

You set up rules from the Rate Editor, and they take effect as soon as you save.

Setting up a new tier? The tab unlocks after the tier is created. Save the Overview tab first.

Messages you may see while editing

• "Bookings 7 to 59 days out match no rule and use your 2-night default." This is informational. Those bookings use your regular minimum. Add a rule if you want something different.
• "This rule never applies — rule 1 already covers every booking it would match." A rule higher in the list catches these bookings first. Move the rule up, or change the rule above it. For example, a "0 or more days" rule at the top matches every booking, so no rule below it ever applies.
• "A rule cannot require more than 90 nights." Lower the minimum nights on that rule. If your park or site plan has a shorter maximum stay, you'll see "A rule cannot exceed the maximum stay of [number] nights" instead.
  

Finding tiers that use it

In the Rate Editor, a clock icon appears next to the tier name, and next to the site plan name, when a tier uses booking-window minimums. Hover over it to see "Minimum nights by booking window is on."

Turning it off

Open the tab, turn off Set minimum nights by booking window and click Save. The tier goes back to its regular minimums. Your rules are kept, so turning the switch back on restores them.

What your guests see

Guests see the minimum for their booking date. If their stay is too short, the tier still shows up and tells them how long to stay, so it doesn't look sold out.

• On the rates list, tiers that need a longer stay move to the bottom under Unavailable for your dates: "These rates require a longer stay. Extend your dates to book one of them." Each one is dimmed, can't be selected, and shows a tag such as 3-night minimum.
• A banner above the list says, for example, "2 additional rates are available for longer stays, starting at 3 nights."
• On the first step, a site type that only a longer stay would open shows greyed out with Longer stay required. Guests can still click it to see the rates and their minimums.

A tier only shows as "needs a longer stay" when it has open sites for those dates. If it's full, it doesn't appear at all.

Because the minimum depends on when the guest books, the same dates can show a different minimum later. In the example above, a 2-night stay searched 90 days out needs 3 nights, but the same stay searched 30 days out can be booked.

This checkout display also applies to your seasonal and regular minimums, so you'll see it even on tiers without booking-window rules.

Frequently asked questions

Do the rules apply when my team books a guest? Yes. Reservations your team creates follow the same minimums. To book a shorter stay anyway, check Min Nights Required under Override Rules when building the reservation.

How do the rules work with my seasonal minimums? A matching rule replaces the seasonal minimum for that stay. Bookings that match no rule keep using the minimum from your pricing periods, so seasonal differences still apply there.

Can a rule require more nights than my regular minimum? Yes. A rule can raise or lower the minimum. For example, you could require 4 nights for bookings made 120 or more days out.

Why can't I save two rules with the same number of days? Each rule needs a different condition or number of days. "30 or more days" and "Fewer than 30 days" can both exist, but two "30 or more days" rules can't.

Do the rules apply to bookings from online travel agencies? Not yet. If you use Channel Management, your connected channels still receive the regular minimum from your pricing periods, not your booking-window rules.

Can I use it on some tiers and not others? Yes. Rules are set per pricing tier, and tiers without the switch on keep working as before.